Operations Assistant

Operations Assistant


Our Client in the Shipping Industry, is seeking an Operations Assistant and Driver to be based in Richards Bay.
 
Requirements and Experience:
      • Matric
      • Valid driver’s Licence (Code 8/ C)
      • More than 5 years related experience
      • Good driving record
 
Duties:
    • Attend to ships and vessels at the Port of Richards Bay, serving as the local representative of the ship owner. Provide local expertise and ensure that all husbandry matters are addressed effectively.
    • Create, extend, and finalize hotel reservations and other supplier bookings as needed, including transportation and equipment rentals.
    • Leverage local knowledge to meet the principal’s requirements with the highest level of efficiency.
    • Facilitate access for local suppliers to the port, coordinating multiple deliveries and ensuring permits are passed at the vessel for port users through our company.
    • Oversee the delivery and collection of luggage, spare parts, crew effects and packages between the office, vessels, airports, and head office. Manage office transportation and procurement of office supplies.
    • Ensure timely vehicle servicing and maintain vehicles in good condition.
    • Acknowledge and respond to emails promptly, prioritizing action items and maintaining strong internal communication with team members and operators.
    • Keep clients and operations teams informed about vessel status to ensure timely arrangements.
    • Monitor all requirements and instructions from owners, preparing daily updated requirement lists for the owner’s review and confirmation.
    • Communicate and follow up with staff to ensure all arrangements per owner requirements (e.g., crew, spares, couriers) are accurately cross-checked.
    • Ensure the back office filing database is updated regularly.
    • Take responsibility for ensuring that ships visiting the port receive all required goods and services in a timely, efficient, and legally compliant manner.
    • Accurately arrange the dispatch of landed items from vessels according to owner or master instructions and notify owners of dispatch details.
 
Salary on offer: R21 000 CTC per month
 
To apply, email rose@proappoint.co.za
 
Only shortlisted candidates will be contacted