Executive PA – Pietermaritzburg

Executive PA – Pietermaritzburg

Our  client based in PMB who are looking for an Exceptional Personal Assistant.
 
Primary Duties
 
Company Cadence:
 
Set up reporting routines in the cadence calendar
 
Confirm participant availability. Book the time slots in the calendars
 
Communicate with the relevant managers to ensure they are prepared in advance of their presentations.
 
Retrieve all reports after the presentation and file them (in Teams)
 
Take minutes of the meetings and track open points
 
Edit report templates as required
 
Communication Sessions
 
Schedule Management and companywide communication sessions
 
Prepare venues as required, incl catering, seating, AV, etc
 
Prepare agenda
 
Prepare awards (ME, Sports, CEO’s award etc)
 
Prepare/compile presentations. Edit as necessary to ensure professionalism.
 
Ensure presenters are adequately prepared
 
Media
 
Create and maintain social media feeds (with support from graphic designer)
 
Take photographs within the factories and at events and social projects. Publish.
 
Ensure signage and branding are maintained throughout the company.
 
Update website regularly.
 
Office Management
 
Responsible for housekeeping in the head office
 
Catering as and when required
 
Ensure the office is a light, bright, welcoming environment always.
 
Ad-hoc
 
Personal tasks and duties required as requested by the CEO
 
 
 
 Tools
 
MS Suite (Teams, PowerPoint, Word, Excel)
 
SharePoint (basic)
 
Publisher (basic)
 
Strong internet search skills
 
 
 
Bachelors degree preferred
 
Three to five years experience in a similar role
 
NB: Must have own car and drivers license.
 
Half-day will be considered
 
12-month contract
 
 
 
Salary R25 000CTC
 
 
 
Email angela@proappoint.co.za