Office Manager

Office Manager

A company in Umhlanga is looking for an Office Manager with OHASA certification.
 
Responsibilities:
    • Lease management, including lease administration and body corporate/ tenancy rules compliance
    • Liason with landlord on body corporate tenancy rules
    • Project planning and management of any changes in headcount to manage office structure changes as required
    • Maintenance check list and repairs
    • Energy saving (aircon/ lights) monitor electricity usage
    • Occupancy and space management/Covid rules
    • Emergency management and business continuity/ evacuation/fire fighting/ first aid ( OHASA )/ Fire Chief inspections
    • Building Audit and compliance
    • Manage OHASA committee and DOL inspections
    • Manage contractors and repair technicians
    • Knowledge of plumbing/ electricity/ structures to conduct minor repairs and guide contractors/repair technicians
    • Alarm Call outs
    • Manage contract cleaners
    • Security Daily lock open and lock up procedures ( access control ensure that the magnetics door locks are daily in working order)
    • Procurement of office supplies
    • Procurement of consumables ( coffees/ teas/sugar/milks/cereals/fruit)
    • Procurement of cleaning materials
    • Set up preferred supplier lists, obtain discounts/set up standing monthly /weekly orders
    • Maintain IT equipment asset register
    • Maintain stationery stock control
    • Maintain crockery, cutlery supplies
    • Manage reception desk
    • Manage daily breakfast bar
    • Manage cleaning of appliances to ensure maintained in a good condition
    • Mange booking of meeting rooms and boardrooms
    • Booking refreshments for meetings
    • Controls and manage invoices to be sent for payment to H/O
 
Must have driver’s license and own vehicle and not be dependant on lift clubs. Must be able to work on weekends if required